VITAL WAIKATO GRANT - CLOSED


ABOUT

Momentum Waikato closed its first Vital Waikato Grants round at 5pm on the 11th November. Drawing on the inaugural Waikato Vital Signs 2016 report, grants will be directed towards the top two priorities for action, as identified by our community:

  1. Working together to improve community connectedness
  2. Developing better education and pathways for our youth

Interested change-makers submitted an initial expression of interest describing initiatives that focused on either or both priorities.

The Vital Waikato Grant aims to support initiatives that positively move the needle on one or more of the indicators presented in the Waikato Vital Signs 2016 Report.

Initiatives were required to demonstrate ‘newness’ and innovation in some way, for example:

  • Be a new initiative altogether
  • Take an existing initiative into a new space through partnerships to create transformational outcomes
  • Involve working in a completely new and inspiring way through collaboration with other organisations

Vital Waikato Grants and Waikato Vital Signs are two components of the Vital Impact Programme which is focused on transformational and inspirational outcomes that can improve the long-term vitality of our community here in the Waikato for the benefit of current and future generations. The suite of activities in the programme collectively pools and grows gifts from generous donors, publishes data utilising the internationally recognised Vital Signs tool, convenes conversations to connect our community and makes strategic grants to help address our communities’ greatest challenges and aspirations.

CRITERIA

Momentum Waikato is considering funding initiatives by change-makers that meet all of the following five criteria:

  1. Respond to a clear need in the Waikato – the challenge is significant and deeply rooted in the Waikato community.
  2. Be inspirational – the outcomes are visible and inspire greater community generosity.
  3. Be transformational – the outcomes disrupt the status quo to catalyse and accelerate much needed change.
  4. Demonstrates leadership – organisations have a track record and the organisational capacity to deliver the outcomes at governance, management and initiative levels.
  5. Be scalable and sustainable – the outcomes have the potential to be delivered across the Waikato, and possibly nationally with other players, beyond the time that funding ceases.

In meeting these criteria, it is anticipated that initiatives will be in some way new or innovative. We also actively encourage collaboration across two or more organisations.

WHO CAN APPLY?

Vital Waikato Grants are available to change-maker organisations working in the Waikato. To be eligible to receive a grant, organisations must be either:

  • A registered charitable trust or company
  • A registered incorporated society
  • An education institution
  • A social enterprise

Given the 2016 funding priorities, it is anticipated that grants may be made to initiatives that come from or result in a collaboration of organisations, and in fact such collaboration is encouraged. 

HOW TO APPLY

Momentum Waikato uses a two-stage process in its grant decision making.

Stage 1 - Expression of Interest

In the first stage, change-makers were asked to submit a brief Expression of Interest (EOI) that includes just five questions. We are well aware of the time and effort that organisations put in to complete comprehensive grant applications, when only a few will be successful.  The idea of the EOI is to enable Momentum Waikato to identify the few best initiatives - likely to be a maximum of ten - and in the second stage, only those selected change-makers will receive a Request for Proposal (RFP).

The initial EOI included the following five questions (prompts):

  1. A short statement of the specific challenge or aspiration that the initiative is seeking to address. (250 words)
  2. Clear statement of the outcomes the initiative is focused on achieving and the potential impact it will have, as well as how these will be measured or demonstrated. (250 words)
  3. The background to the initiative, briefly describing the research or best/promising practices that inform the proposed work. (200 words)
  4. A brief outline of the proposed work programme (key steps, milestones, timelines) to address the challenge or aspiration. (200 words)
  5. The proposed governance and management structures for the initiative, along with brief bios of the key management personnel. (150 words)

All EOIs were acknowledged and change-makers will be advised before the end of December 2016 whether they have been shortlisted to respond to the RFP.

Stage 2 - Request for Proposals

Shortlisted change-makers will be asked to respond to an RFP which will require them to significantly expand on their EOI with a fully formed business plan. 

Momentum Waikato expects to fund up to three initiatives at the end of the RFP stage and will draw on the knowledge and experience of a panel of experts to support its trustees in the decision-making process.

KEY DATES

Momentum Waikato will accept EOIs from the 14th October until 5.00pm on the 11th November 2016. Dates after applications close are estimates and may be subject to change:

14th October 2016
Vital Waikato Grants open (EOI form will be available on our website from this date)

11th November 2016
EOIs submitted to Momentum Waikato

Mid December 2016
Shortlisted change-makers sent RFP and non-short listed change-makers advised

Late February 2017
Response to RFPs submitted to Momentum Waikato

March/April 2017
Vital Waikato Grants announced and successful change-makers celebrated

Once the funded initiatives are underway, Momentum Waikato will monitor progress to support successful outcomes, and on the completion of the initiative Momentum Waikato will undertake a full evaluation process to measure impact and community outcomes, celebrate success, and share learnings with our community.

FREQUENTLY ASKED QUESTIONS

What is the Vital Impact Programme?

The Vital Impact Programme focuses on transformational and inspirational outcomes that can improve the long-term vitality of our community here in the Waikato for the benefit of current and future generations. The suite of activities in the programme collectively pools and grows gifts from generous donors, publishes data utilising the internationally recognised Vital Signs tool, convenes conversations to connect our community and makes strategic grants to address our communities’ greatest challenges and aspirations.

The Vital Impact Programme is made up of:

  • Waikato Vital Signs – a research and engagement tool to mobilise the power of community knowledge for greater local impact.
  • Vital Impact Funds - opportunities for generous donors to support the most important challenges and priorities in the Waikato.
  • Vital Waikato Grants - our mechanism for distributing funds from generous donors, focused on the most important priorities that contribute to a better Waikato for everyone, forever. 

What is behind this first $1 million grant? How did Momentum Waikato decide which areas to direct the Vital Waikato Grant to?

In May, Momentum Waikato and our regional philanthropic partners, engaged with over 400 people from the community for Waikato Vital Signs. The community identified a number of priorities, and the first Vital Waikato Grant makes $1 million of funds available for transformational and inspirational strategic outcomes that improve the long-term vitality of our community, responding to the top two priorities:

  1. Working together to improve community connectedness
  2. Developing better education and pathways for our youth

Has this ever been done before?

We believe this is the first time that a community foundation has used the findings from the Vital Signs methodology to direct significant investment into transformational community outcomes. Our premise is that communities have many of the resources, skills and knowledge to take the lead in creating transformational change.

Who can apply for a Vital Waikato Grant?

Change-makers in the form of registered charitable trusts or companies, incorporated societies, education institutions, or social enterprises working in the greater Waikato region are eligible for grants.

Can we meet with Momentum Waikato before we submit our Expression of Interest (EOI) application or during the EOI assessment period?

Momentum Waikato will not be able to meet with organisations in person leading up to the EOI submission date, but we are very happy to answer any questions by telephone and email.  There will not be an opportunity to present EOIs in person or to meet with Momentum Waikato during the initial EOI assessment process. Momentum Waikato may contact change-makers as we work through the decision steps of EOI applications if we need more information.

Can we contact Momentum Waikato if we need more help in applying?

Yes. If after reading the information on our website, organisations need further information to enable them to complete the EOI, they can phone or email us and one of our team will be happy to help.

Why does the EOI only have five questions? Will Momentum Waikato have enough information to make granting decisions?

Momentum Waikato is well aware of the time and effort that applicants put in to complete comprehensive grant applications when only a few will be successful.  We believe the five questions will give us enough information to be able to identify up to ten initiatives to take to the next stage, which is a Request for Proposal (RFP) and full business plan.

Who makes the final decision on what to fund?

Momentum Waikato will work through a series of decisions to get from what is expected to be a large number of EOIs, to a smaller number of RFPs and finally to the successful few that will receive grants. Momentum Waikato’s staff and Board of Trustees, along with granting experts and subject matter experts from the community will all be involved in helping us to get to that final decision point.

Will the grant be made as a one-off lump sum or will it be spread over multiple years?

The types of initiatives we expect to fund are unlikely to achieve transformational outcomes in one year, so we expect grants will be multi-year with subsequent payments based on achieving agreed milestones.

My initiative is not related to either of the two priorities but I have another great idea that I am looking for funding for. Can I still apply?

No. This grant is only for initiatives that focus on:

  1. Working together to improve community connectedness
  2. Developing better education and pathways for youth. 

There may be other granting opportunities in the future that could suit your initiative, so keep an eye on this website for announcements.

What do we do if our initiative fits into more than one criterion?

We see some common ground across the two priorities and we expect that many of the initiatives we hear about will have impact across both criteria.

What feedback will you give us on our application?

Momentum Waikato will let all change-makers know if their initiative has been selected to receive a grant or not.  Those proceeding to the second stage will be invited to respond to the RFP with a full business case, and those that are not successful at this stage will be notified.

For the change-makers that are shortlisted at the RFP stage, we will be available to help them with their business case, and will take time to provide feedback to the shortlisted organisations that do not receive a grant.

What are the obligations of successful change-makers?

Momentum Waikato will work alongside those change-makers who receive grants, as we have a vested interest in the successful achievement of the outcomes. While we will need to keep track of progress, it is our intention to keep the reporting requirements as simple as possible, both during and at the conclusion of the initiative.  We will also share the change-maker’s story as it develops to inspire others.

What should we do if our organisations circumstances change during the application process – for example if we secure funding from another source?

We ask that organisations let us know of any changes in circumstances as soon as they can so that we can understand the implications. Receiving funding from another source will not disadvantage an application, in fact we actively promote partnership arrangements with other funding sources. However, it may have an impact on how we can distribute the total grant fund available across the successful initiatives.

Will Momentum Waikato invest in initiatives that make a commercial return?

On the face of it, no, however Momentum Waikato might be open to funding initiatives that have a commercial return provided that there is a plan to reinvest that return back into the community.

What are the tax and GST arrangements – for example do we need to be registered for GST? Is the grant GST inclusive or exclusive?

We expect that most change-makers will be GST registered however we can take into account the organisation’s GST status at the time we make grants.  Financial information in the EOI or RFP should be presented exclusive of GST.

Does our initiative need to benefit the whole of the Waikato?

No it doesn’t, although it must respond to a clear need in the Waikato. We have had interest from community organisations working on initiatives that benefit their town or community only at this stage, but could have potential to be scaled regionally or nationally.

Can a local authority apply for funding from this grant?

Momentum Waikato is unlikely to provide funds from this grant to projects that should or could be funded by central, regional or local government.  If community groups are working together with a government agency on a new initiative in a priority area that meets the criteria, that could be eligible.

We have an initiative underway and need funding to ensure its continuation – would we be eligible for funding from this grant?

This grant is not intended to support the operational costs of current or ongoing projects or ‘business as usual’. It is also unlikely that initiatives that are already funded in their current form will be successful in receiving a grant from this fund.

It is expected that initiatives will demonstrate ‘newness’ and innovation in some way, for example it may:

  • Be a new initiative altogether
  • Take an existing initiative into a new space through partnerships to create transformational outcomes
  • Involve working in a completely new and inspiring way through collaboration with other organisations

If Momentum Waikato is looking to grant $1m to two to three initiatives, does that mean our initiative needs to be seeking $300,000 - $500,000 in funding? What if we just have a small project?

Momentum has no preconceived ideas on how big - or small - the grants might be, so don’t let the fact that your organisation might only be looking for a small amount of funding put you off submitting an EOI.  What is important is that the initiative is looking to have impact in one or both of the priority areas and that it meets the five criteria.